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Society Board Meeting 10-16-18

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Janice Gott View Drop Down
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Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Topic: Society Board Meeting 10-16-18
    Posted: 10 October 2018 at 12:48am

Agenda for the Society Board Meeting 10/16/18


The IFGS Society Board Meeting is set for Tuesday, October 16th, 2018. Times for the meeting are 5:00 pm Pacific, 6:00 pm Mountain, 7:00 pm Central, and 8:00 pm Eastern.  Please submit any proposed agenda items in advance if possible. Board members must address any notice of proxy assignments to Board@ifgs.org prior to the start of the meeting. Only one proxy will be allowed per director per meeting.


The Board consists of John Jones (P),
Sarah Gibson (VP), Pat McGehearty, Brad Evenson, Olan Knight, Hugh Greene and David Spence.

 

Agenda Items:

 

Standing Business:

Approval of last meeting’s minutes 9/12/18

Report from FRC

Report from SSC

Report from Registry Chair

Report from Tech Committee

Report from General Promotions Committee

Report from Society Constitutional Review Task Force

-       Constitution and By-laws changes recommended for Fall ballot

Chapter Liaison Updates

 

Continuing Business:

Special Committee Report – Greene [Closed Executive Session]

 

New Business:

Fall Elections – need to appoint Election Chair

                                                   

Meeting Dial-In:  Discord Account: IFGS #Society Board voice channel

 

    ****************************************************************

 

      ******************************************************

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Central Ohio - Spence

Greater Milwaukee – Greene

Ohio River Valley - Knight

 

   ******************************************************

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Expand and Revise Wiki (Possibly incorporating online rules.) –

SciFi Rules

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2020) [VP]

Pat McGehearty (TX) (2020)

Brad Evenson (CO) (2020)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

   ********************

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2020)

David Gibson (TX) (2020)

Michael Englerth (CO) (2020)

Henry Wood (TX) (2020)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals [Chair]

Jason Dziuk

Janice Gott

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Brett Paul (CO) [Interim Chair]

Robert Armbruster (TX)

Bethany Vann (OK) (2016)

Sarah Gibson (TX)

Open (2015)

Open (2016)

 

Safety Committee

Brad Evenson (CO) [Society Safety Officer]

David Ellis (CO)

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel

Chris Seals

 

 

 

Janice
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Janice Gott View Drop Down
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Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Posted: 18 October 2018 at 10:28pm

IFGS BOARD MEETING MINUTES

10/16/18

Draft for Release

Wherein the FRC is working on the Monk Class, and considering a clarification to the Boon or Bane spell. The SSC plans to develop a new chapter of the Rulebook discussing the activation of spells. ORV and Central Ohio Chapters are running games, and have appointed Registry Chairs. There is talk of setting up a Monster wiki online, to share monsters to assist in game writing. Hope Fountain from ORV was appointed Society Election Chair.

The 10/16/18 Society Board Meeting was called to order at 8:03 p.m. Eastern Time, via Discord. Present were Board Members John Jones, Brad Evenson, Hugh Greene, Olan Knight, Pat McGehearty, and David Spence. Sarah Gibson was absent. Janice Gott Society Clerk, and Hope Fountain & Shelly Ralston from ORV Chapter also attended.

 

STANDING BUSINESS:

 

MINUTES: MOTION: To approve the minutes of the 9/12/18 Board Meeting (Knight, Spence, by acclaim).

 

FRC REPORT: The FRC is working on the Monk Class specializations. They are also working on a clarification of the Boon or Bane spell for Hits and Misses.

 

SSC REPORT: They plan to develop a new section of the Rulebook that will describe the activation of magic items. They also plan to add an Appendix devoted to examples of various kinds of item pricing.

 

REGISTRY: The Central Ohio Chapter has appointed a Registry Chair. ORV Chapter is developing an electronic registry database.

 

TECH COMMITTEE: Jones will be sure that the playtest class documents all are added to the website. There has been talk of setting up a “Monster Wiki”, a tool for game writers similar to a monster manual.

 

GENERAL PROMOTIONS: No report.

CONSTITUTIONAL REVIEW TASK FORCE: Greene is finishing the final amendments proposal and the Task Force will submit it to the Board prior to the end of the month, to include on the November ballot.

 

CHAPTER LIAISON UPDATES:  ORV has run their first game, a recruitment game (A Little Job) at a convention, to be followed by other novice games in the next few months. Dallas ran a three day anchor game last weekend, (Feastival of the Fourfathers) which went well (except for the rain). Northern Alabama ran a game (Sogosee’s Dungeon) that had so many players that they ran out of NPCs.

 

FALL ELECTIONS: Society needs an Election Chair. Hope Fountain from ORV Chapter volunteered.

MOTION: To appoint Hope Fountain as Election Chair (McGehearty, Evenson, by acclaim).

 

NEXT MEETING: The next Board Meeting will be on Tuesday, November 13th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Discord.  The meeting was adjourned at 8:38 pm EST.

 

      ******************************************************

      ******************************************************

 

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Greater Milwaukee - Greene

Central Ohio – Spence

Ohio River Valley - Knight

 

   ******************************************************

PROJECT LIST

 

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Expand and Revise Wiki (Possibly incorporating online rules.)

Sci-Fi Rules

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2020) [VP]

Pat McGehearty (TX) (2020)

Brad Evenson (CO) (2020)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

****

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Henry Wood (TX) (2020) [Vice Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2020)

David Gibson (TX) (2020)

Michael Englerth (CO) (2020)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2020) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2020)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals (TX)

Jason Dsiuk (TX)

Janice Gott (OH)

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Brett Paul (CO) Interim Chair

Robert Armstrong (TX) [potential Chair]

John Jones (TX)

Bethany Vann (OK)

Sarah Gibson (TX)

Open

 

Safety Committee

Brad Evenson (CO) [Society Safety Officer]

David Ellis (CO)

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson (CO)

Ray Michel (CO)

Christopher Seals (TX)

 

 

 

Janice
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