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Society Board Meeting 3-20-18

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Janice Gott View Drop Down
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Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Topic: Society Board Meeting 3-20-18
    Posted: 18 March 2018 at 10:05pm

Agenda for the Society Board Meeting 3/20/18


The IFGS Society Board Meeting is set for Tuesday, March 20th, 2018. Times for the meeting are 5:00 pm Pacific, 6:00 pm Mountain, 7:00 pm Central, and 8:00 pm Eastern.  Please submit any proposed agenda items in advance if possible. Board members must address any notice of proxy assignments to Board@ifgs.org prior to the start of the meeting. Only one proxy will be allowed per director per meeting.


The Board consists of John Jones (P),
Sarah Gibson (VP), Pat McGehearty, Brad Evenson, Olan Knight, Hugh Greene and David Spence.

 

Agenda Items:

 

Standing Business:

Approval of last meeting’s minutes 2/20/18

Report from FRC – Appoint Members

Report from SSC – Appoint Members

Report from Registry Chair

Report from Tech Committee

Report from General Promotions Committee

Report from Society Constitutional Review Task Force

Chapter Liaison Updates

 

Continuing Business:

SciFi Rules Committee

LARP Box – Melanie Greene

 

New Business:

Committee Appointments and Committee Chairs

                                                   

Meeting Dial-In:  Skype Account - 720.259.1667 or i_f_g_s

 

    ******************************************************************

 

      ******************************************************

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Central Ohio - Spence

Greater Milwaukee – Greene

 

   ******************************************************

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2020) [VP]

Pat McGehearty (TX) (2020)

Brad Evenson (CO) (2020)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

   ********************

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Acting Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals [Chair]

Jason Dziuk

Janice Gott

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Brett Paul (CO) [Interim Chair]

Robert Armbruster (TX)

Bethany Vann (OK) (2016)

Sarah Gibson (TX)

Open (2015)

Open (2016)

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel

Chris Seals

 

 

Janice
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Janice Gott View Drop Down
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Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Posted: 22 March 2018 at 7:41pm

IFGS BOARD MEETING MINUTES

3/20/18

Draft for Release

Wherein the FRC has released Knights for playtesting, and plans to interview two new applicants to the committee. Hughes says Northern Alabama is interested in developing alternative rules for IPV arrow fire, and asked for input. The Tech Committee updated document links on the website. As they intend to shut down the IFGS forum, recommendations for forum conversations to archive should be sent to tech@ifgs.org. The Board Meetings have moved to Discord instead of Skype. The Constitutional Review Task Force has met, and begun their list of recommendations for next fall’s ballot. The SSC and FRC have expiring terms on March 31st, and are in the process of forming their recommendations for those positions.

The 3/20/18 Society Board Meeting was called to order at 8:16 p.m. Eastern Time. Present were Board Members John Jones, Brad Evenson, Pat McGehearty, David Spence, Hugh Greene and Sarah Gibson. Olan Knight tried to join the meeting but was unable to connect. Members Melanie Greene, David Gibson & Sarah Cox were present. Clerk Janice Gott was present.

 

STANDING BUSINESS:

 

MINUTES: MOTION: To approve the minutes of the 2/20/18 Board Meeting (Spence, McGehearty, passed by acclaim).

 

FRC REPORT: The FRC has published the Knights class for playtesting. Two people have responded as being interested in joining the FRC, and they will be interviewed later this week. Jones submitted a new proposal to the FRC regarding guards and wards, which they will be discussing. Hughes said Northern Alabama Chapter is interested in developing alternate rules for live arrow fire, with IPV arrows. Evenson and Spence said their chapters had bad experience with arrows in the past, in particular injuries from stepping on broken arrows. This will require discussion with experienced safety officers.

 

SSC REPORT: The expiring SSC members (John Jones and Olan Knight) are interested in continuing, and there have been no new applicants. They will be meeting to discuss recommendations before the next Society Board meeting.

REGISTRY: Tabled until Knight arrives.

 

TECH COMMITTEE: Brett Paul killed more spam in the forums. Jones updated documents and links on the website. Jones has requested that all committees review their section of the Society forum, and recommend what they would want to archive, and what can be deleted, before the forum is shut down.

GENERAL PROMOTIONS: Gibson polled the membership on which social media they prefer for IFGS contacts. The preferences ran in the order of Face Book, email, twitter then Discord. Discord may increase in popularity as more people use it. Society meetings are henceforth going to be held on Discord, as this meeting using Discord is running fairly smoothly (except in Olan Knight’s case).

 

Olan Knight tried to join the meeting, but was unable to connect in Discord.

 

CONSTITUTIONAL REVIEW TASK FORCE: The Task Force had their second meeting. In their next meeting they think they will be through the Constitution and will send recommendations to the Board, for adding amendments to the general election ballot. They will tackle the By-Laws after that. The Board discussed the 6-week notice requirement for setting the date of the January general meeting, and the possibility for shortening it in this day and age.

 

CHAPTER LIAISON UPDATES:  Dallas had their Annual Banquet in March, including the first playtest of Knights. They are running games on a regular schedule. Greene has not heard from Milwaukee to see if they have an update on their Board. Denver/Boulder Chapter is running an election. Northern Alabama ran a game last weekend, and plans to run another mini-game at HamaCon in June.

 

CONTINUING BUSINESS

 

SCIFI RULES COMMITTEE: The author of the incipient SciFi Rules has applied for a spot on the FRC.

 

LARP BOX: The company has not been responding to inquiries.

 

NEW BUSINESS

 

UPCOMING COMMITTEE APPOINTMENTS: Neither FRC or SSC is ready to recommend apointments.

 

NEXT MEETING: The next IFGS Board Meeting will be held on Wednesday, April 11th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Skype at i_f_g_s or 720.259.1667. The meeting was adjourned at 9:03 pm EST.

 

      ******************************************************

      ******************************************************

 

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Greater Milwaukee - Greene

Central Ohio - Spence

 

   ******************************************************

PROJECT LIST

 

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2020) [VP]

Pat McGehearty (TX) (2020)

Brad Evenson (CO) (2020)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

****

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals (TX)

Jason Dsiuk (TX)

Janice Gott (OH)

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Brett Paul (CO) Interim Chair

Robert Armstrong (TX) [potential Chair]

Bethany Vann (OK)

Sarah Gibson (TX)

Open

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson (CO)

Ray Michel (CO)

Christopher Seals (TX)

 

 

Janice
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