IFGS Homepage
Forum Home Forum Home > Society Discussion > Society Board Discussion
  New Posts New Posts
  FAQ FAQ  Forum Search   Register Register  Login Login

Society Board Meeting 11-15-17

 Post Reply Post Reply
Author
Message
Janice Gott View Drop Down
Society Clerk
Society Clerk
Avatar
Society Clerk

Joined: 05 January 2007
Location: United States
Online Status: Offline
Posts: 399
Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Topic: Society Board Meeting 11-15-17
    Posted: 08 November 2017 at 10:43pm

Agenda for the Society Board Meeting 11-15-17


The IFGS Society Board Meeting is set for Wednesday, November 15th, 2017. Times for the meeting are 5:00 pm Pacific, 6:00 pm Mountain, 7:00 pm Central, and 8:00 pm Eastern.  Please submit any proposed agenda items in advance if possible. Board members must address any notice of proxy assignments to Board@ifgs.org prior to the start of the meeting. Only one proxy will be allowed per director per meeting.


The Board consists of John Jones (P),
Sarah Gibson (VP), Pat McGehearty, Brad Evenson, Olan Knight, Hugh Greene and David Spence.

 

Agenda Items:

 

Standing Business:

Approval of last meeting’s minutes 10/17/17

Report from Election Chair

Report from FRC

-       Registry Handbook v3.25 submitted for approval

Report from SSC

Report from Registry Chair

Report from Tech Committee

Report from General Promotions Committee

Report from Society Constitutional Review Task Force

Chapter Liaison Updates

 

Continuing Business:

SoCal Chapter Dissolution

SciFi Rules Committee

LARP Box – Melanie Greene

Creative Commons / Intellectual Property – Jones, Greene

 

New Business:

                                                   

Meeting Dial-In:  Skype Account - 720.259.1667 or i_f_g_s

 

    ******************************************************************

 

From John Jones 9/28/17:

Here is the copyright page template I created, but which has been largely ignored:

 

"This document is copyright [Author Name] and licensed under the Creative Commons Attribution 3.0--Unported License. This license allows you to adapt and use the document, as long as you provide proper attribution to the original author, without stating or implying endorsement by that author. Full legal details of this license may be viewed at http://creativecommons.org/licenses/by/3.0/legalcode."

 

      ******************************************************

10/25/17

 

   Attached is the Registry Handbook v3.25. Anchor games were added, as specified in the Change Log:

 

1) Added Anchor Games

      Pg 18, added Line COurse Experience Form to the list of forms

      Pg 20, added Anchor games to the EP and the CAP

      Pg 24, added Anchor games to the EP explanation, added minimum EP rules

      Pg 25, added Bank Chair, added Drive Time, and updated Game Support

      Pg 27, added examples #5 and #6

      Pg 30, updatedtable 5-5 to add Anchor games

      Pg 32, updated CAP Limit items a, b, and c

      Pg 39, updated CAP-for-Gold, item #5 and Notes, item #1

      Pg 41, added Anchor games, and changed wording of CA

      Pg 42, updated wording of GP and GW

      Pg 44, added Line Course Experience Form to table B-1

      Pg 45, added description of Line Course Experience Form

      Pg 46, updated wording of Membership Form

      Pg 55, added a copy of the Line Course Experience Form

      Pg 85, reworded paragraph 1, sentence 2, and doubled the CAP as per v3.24

                 updated items 1 through 4

 

   Please review this version of the Registry Handbook for accuracy and completeness. If there are no objections, I will bring it up for approval at the next Society Board meeting.

 

   Please let me know if you have any questions, comments, or constructive ideas regarding this version of the Registry Handbook.

 

Thank You,

Olan Knight

Society Registry Chair

 

      ******************************************************

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Central Ohio - Spence

Greater Milwaukee - Greene

Southern California – Knight

 

   ******************************************************

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2018) [VP]

Pat McGehearty (TX) (2018)

Brad Evenson (CO) (2018)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

   ********************

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Acting Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals [Chair]

Jason Dziuk

Janice Gott

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Robert Armbruster (TX) [Chair]

Bethany Vann (OK) (2016)

Sarah Gibson (TX)

Open (2015)

Open (2016)

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel

 

 

 

Janice
Back to Top
Janice Gott View Drop Down
Society Clerk
Society Clerk
Avatar
Society Clerk

Joined: 05 January 2007
Location: United States
Online Status: Offline
Posts: 399
Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Posted: 16 November 2017 at 11:58pm

IFGS BOARD MEETING MINUTES

11/15/17

Draft for Release

 Wherein a new version of the Registry Handbook is approved incorporating Anchor Games as a game type. The discussion continues on Intellectual Property rights for game writing and Creative Commons. A new Loremaster Guide is under discussion. A decision was made to post the current 7.0 IFGS Rulebook online, in PDF format, at no charge to download.

 The 11/15/17 Society Board Meeting was called to order at 8:07 p.m. Eastern Time. Present were Board Members John Jones, Olan Knight, Pat McGehearty, David Spence, Hugh Greene and Sarah Gibson. Brad Evenson was absent, proxy to Greene. Melanie Greene and Jacqueline Greene from N. Alabama Chapter and Janice Gott Society Clerk were present.

 STANDING BUSINESS:

 MINUTES: MOTION: To approve the minutes of the 10/17/17 Board Meeting (Knight, Spence, passed by acclaim).

 FRC REPORT: The March 7.1 Playtest Rules is looking at Druids. During the playtest period, PC characters will be able to play the various specializations without committing their character to that path, and PC characters may temporarily switch to the new Bard class for playtesting. In fact, PCs are encouraged to try the new specializations out and comment on them to the FRC (frc@ifgs.org). Also note that no magic item using new abilities may be created during the playtest period.

 SSC REPORT: Jones reported that the SSC has not met since the last Society Board meeting.

REGISTRY: Registry updated the Registry Handbook (version 3.25) to incorporate Anchor Games.

MOTION: To approve the 3.25 version of the Registry Handbook (Gibson,  Spence, by acclaim).

 TECH COMMITTEE: New BlueBook and Registry Handbook have been uploaded onto the IFGS.org website.

 ELECTION REPORT: 146 members were eligible to vote, 111 ballots were successfully delivered by Election Buddy. The remainder received paper ballots when possible. Reminder emails are about to go out to those who have not turned in their vote yet.

 GENERAL PROMOTIONS: Still trying to contact LARP Box.

 CONSTITUTIONAL REVIEW TASK FORCE: No activity.

 CHAPTER LIAISON UPDATES:  Denver/Boulder had a November 4th game on their schedule. Central Ohio Chapter opened a bank account with US Bank without needing a State Business Registration. No news from Milwaukee Chapter.

 CONTINUING BUSINESS

 SOUTHERN CALIFORNIA CHAPTER DISSOLUTION: No action.

 SCIFI RULES COMMITTEE: No report.

 INTELLECTUAL PROPERTY/CREATIVE COMMONS: Greene would like a wording that locked down games for the use of IFGS only, while allowing others in the IFGS to re-run the game. Jones has the beginning of a statement, but tabled the subject to the next meeting.

 NEW BUSINESS

 LOREMASTER GUIDE: McGehearty’s draft had substantive comments from Knight and Spence. He will incorporate them and revise for the next meeting. Gott suggested a reference to the document be added to the Rulebook.

 ONLINE RULEBOOK: Evenson had suggested that the IFGS 7.0 Rulebook be posted online in PDF form. Dallas Chapter already has it up on their website. The income generating period from the current Rulebook is about over; there are very few hardcover rulebook sales anymore.

MOTION: To allow the current 7.0 Rulebook to be posted in electronic format on both Society and Chapter websites (Spence, Knight, by acclaim).

 NEXT MEETING: The next IFGS Board Meeting will be held on Wednesday, December 13th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Skype at i_f_g_s or 720.259.1667. The meeting was adjourned at 8:39 pm EST.

 

      ******************************************************

 

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Greater Milwaukee - Greene

Southern California – Knight

Central Ohio - Spence

 

   ******************************************************

PROJECT LIST

 

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2018) [VP]

Pat McGehearty (TX) (2018)

Brad Evenson (CO) (2018)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

****

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals (TX)

Jason Dsiuk (TX)

Janice Gott (OH)

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Robert Armstrong (TX) [Chair]

Bethany Vann (OK)

Sarah Gibson (TX)

Open

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson (CO)

Ray Michel (CO)

 

 

Janice
Back to Top
 Post Reply Post Reply

Forum Jump Forum Permissions View Drop Down

Bulletin Board Software by Web Wiz Forums® version 9.64 [Free Express Edition]
Copyright ©2001-2009 Web Wiz