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Society Board Meeting 9-28-17

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Janice Gott View Drop Down
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Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Topic: Society Board Meeting 9-28-17
    Posted: 24 September 2017 at 8:18pm

Agenda for the Society Board Meeting 9-28-17


The IFGS Society Board Meeting is set for Thursday, September 28, 2017. Times for the meeting are 5:00 pm Pacific, 6:00 pm Mountain, 7:00 pm Central, and 8:00 pm Eastern.  Please submit any proposed agenda items in advance if possible. Board members must address any notice of proxy assignments to Board@ifgs.org prior to the start of the meeting. Only one proxy will be allowed per director per meeting.


The Board consists of John Jones (P),
Sarah Gibson (VP), Pat McGehearty, Brad Evenson, Olan Knight, Hugh Greene and David Spence.

 

Agenda Items:

 

Standing Business:

Approval of July meeting’s minutes 8/23/17

Report from FRC

Report from SSC

Report from Registry Chair

Report from Tech Committee

Report from General Promotions Committee

Report from Society Constitutional Review Task Force

Chapter Liaison Updates

 

Continuing Business:

SoCal Chapter Dissolution

SciFi Rules Committee

LARP Box – Melanie Greene

Potential new Provisional Chapter in Chicago

 

New Business:

Appoint Election Chair

Resolution enabling Central Ohio Treasury

Proposal to Increase Game-related CAP - McGehearty

                                                   

Meeting Dial-In:  Skype Account - 720.259.1667 or i_f_g_s

 

    ******************************************************************

 

A Proposal to Increase CAP

to balance the recent increase in PC EP

Submitted by Patrick McGehearty on Sept 16, 2017

Not long ago, for good, strategic reasons relating to how long it took
to gain the higher levels, the Society Board voted to increase EP from
500/hour to 250/hour/(lowest level on a team) with a minimum of
500/hour. I.e. when the lowest level was 2nd or less, there was no
change, but for 4th-6th level games when the lowest level was 4th,
the EP would be 1000/hour and go up higher for higher level games.

Some consequences of this change are now becoming apparent.
Under the old system, suppose a person was a PC as often as they NPCed.
Assume typical sanctioned game length of 6 hours and typical NPC time
of 8 hours (NPCs and game staff get credit from checkin to checkout).
Then the person would earn 3000EP per game and 8000 CAP per game.
Assuming they are playing in middle level games, they would be getting
1800GP of game treasure and if they applied all their CAP, they
could add 800GP of treasure from a magic shop. That would be
a nice boost from the 60% GP:EP level to the 86% GP:EP level.
With a modest amount of extra NPCing or sanctioning or whatever,
they can aspire to reaching 100% GP:EP in order to have their
character ready for the more challenging games.

Under the new system, once a PC gets to 4th level and above, they will
be getting 6000EP or 3600GP in a game. The same 800GP of treasure will
only be moving them up to 73% GP:EP level. It becomes quite difficult
for anyone who does not regularly write games or serve in multiple
chapter leadership roles to get their characters anywhere near the
100% GP:EP level. That effect has the potential to split membership
into 2 classes, the haves who can max-out GP:EP and the have-nots who
can’t. Please note that I’m not talking about the “never NPCers” who
will naturally fall behind. I’m talking about the broader group of
members outside the core leadership who NPC as often as they PC.

My modest proposal is to increase the base rate for NPC/Game Support/etc
from 1000/hour to 2000/hour. The LM, SC, GW, and GP rates would all
also double.
LM: 10000/game
SC: 4000/sanctioned game hour
GW: 10000/sanctioned game hour (but only when the game runs the first time)
GP: 5000/hour on course on game day

The leadership rates for being on Boards, Chairs, etc would not change.
They would continue at the current levels as this CAP is incremental on
top of whatever efforts our leaders provide in game support.

Submitted for your consideration at the Sept 28, 2017 IFGS Society
Board Meeting.

 

      ******************************************************

Proposed motion for the Central Ohio Chapter, who may need such a letter to open a bank account:

 

MOTION: Be it hereby resolved that the Clerk be empowered to execute and deliver a letter for the Central Ohio Chapter's bank, denoting the authority to transact business, including the maintenance of savings and checking accounts, however not including loans, to the President and Treasurer of the Central Ohio Chapter of the International Fantasy Gaming Society. The Society Treasurer should be designated as an informational party on any accounts.

 

      ******************************************************

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Central Ohio - Spence

Greater Milwaukee - Greene

Southern California – Knight

 

   ******************************************************

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2018) [VP]

Pat McGehearty (TX) (2018)

Brad Evenson (CO) (2018)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

   ********************

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Acting Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Jason Dziuk

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Brett Paul (CO) [Chair]

Robert Armbruster (TX)

Bethany Vann (OK) (2016)

Sarah Gibson (TX)

Open (2015)

Open (2016)

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel

 

 

 



Edited by Janice Gott - 24 September 2017 at 8:21pm
Janice
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Post Options Post Options   Quote Janice Gott Quote  Post ReplyReply Direct Link To This Post Posted: 01 October 2017 at 8:10pm

IFGS BOARD MEETING MINUTES

9/28/17

Draft for Release

 

Wherein NPC/Game Support CAP rates are doubled. The new Central Ohio Provisional Chapter received a resolution for banking purposes. A new Chair is appointed to the Tech and Election Committees. Intellectual Property rights for game writing and Creative Commons is discussed.

 

The 9/28/17 Society Board Meeting was called to order at 8:13 p.m. Eastern Time. Present were Board Members John Jones, Olan Knight, Pat McGehearty, Brad Evenson, David Spence, Hugh Greene and Sarah Gibson. Melanie Greene from N. Alabama Chapter, Robert Armbruster from Dallas and Janice Gott Society Clerk were present.

 

STANDING BUSINESS:

 

MINUTES: MOTION: To approve the minutes of the 8/23/17 Board Meeting (Evenson, Gibson, passed by acclaim).

 

FRC REPORT: The March 7.1 Playtest Rules Release added Thieves, soon to be followed by Druids. During the playtest period, PC characters will be able to play the various specializations without committing their character to that path, and PC characters may temporarily switch to the new Bard class for playtesting. In fact, PCs are encouraged to try the new specializations out and comment on them to the FRC (frc@ifgs.org). Also note that no magic item using new abilities may be created during the playtest period.

 

SSC REPORT: Jones reported that the SSC has a revision of the Bluebook, incorporating recent FRC Hits & Misses rulings, which they are sending to Committees for comments.

 

REGISTRY: No activity.

 

TECH COMMITTEE: Brett Paul cleaned up the IFGS website. He has passed off much of the necessary info to Robert Armbruster, so he can retire and let Armbruster take over as Tech Committee Chair. Courtney Trudel, formerly of Dallas Chapter and now living in Canada, has volunteered to assist in revising and modernizing the website. The Board’s priority for the Committee is to update the website.

MOTION: To appoint Robert Armbruster as Tech Committee Chair (Evenson, McGehearty, by acclaim).

MOTION: To thank Brett Paul for his years of service as Chair of the Tech Committee (Evenson, Spence, by acclaim).

 

GENERAL PROMOTIONS: No news on the LARP Box possibility.

 

CONSTITUTIONAL REVIEW TASK FORCE: No activity.

 

INTELLECTUAL PROPERTY: Greene asked the Board about IP (Intellectual Property) rights for not only games but shared worlds, ongoing NPCs, etc. McGehearty suggests we have a “Creative Commons” statement, allowing (or not) others to use your world, non-player characters, etc. John Jones has a copyright page template that he includes in his game copy. Gott noted that D/B Chapter has copyright choices in their SSC’s Game Submission Form. Jones suggests creating a standard Society template, which can be used by Chapter Sanctioning Committees at their discretion. Game worlds do not have Sanctioning, per se, but the various World Committees could create a “guiding document” that covered the level of security they desire. Jones will coordinate suggestions. If the Sanctioning Handbook gets updated, that would be the proper place for such a template.

 

CHAPTER LIAISON UPDATES:  Central Ohio has been holding regular Weapons Practices, and have run several games. Northern Alabama has been running a game every month. Denver/Boulder Chapter ran games in August and September, and has a November game on their schedule.

 

CONTINUING BUSINESS

 

SOUTHERN CALIFORNIA CHAPTER DISSOLUTION: No action.

 

SCIFI RULES COMMITTEE: No report.

 

POTENTIAL CHICAGO AREA CHAPTER: Gibson followed up as Promotions Chair.  The organizers do not seem to be interested in pursuing chapter-hood at this time.

 

NEW BUSINESS

 

RESOLUTION FOR CENTRAL OHIO CHAPTER: The Central Ohio Provisional Chapter has been having trouble opening a bank account. The State of Ohio requires that a business be registered with the State Treasurer’s office to do business in Ohio before opening a checking account. The cost to do this is $99, which the Clerk proposes be taken out of Expansion funds.

MOTION: To approve an expenditure of up to $100 from the expansion fund to cover registration of the IFGS or the Central Ohio Chapter as a business in Ohio in order to facilitate the establishment of a checking account for the Central Ohio Provisional Chapter (Jones, Gibson, 7-0-0).

MOTION: Be it hereby resolved that the Clerk be empowered to execute and deliver a letter for the Central Ohio Chapter's bank, denoting the authority to transact business, including the maintenance of savings and checking accounts, however not including loans, to the President and Treasurer of the Central Ohio Chapter of the International Fantasy Gaming Society. The Society Treasurer should be designated as an informational party on any accounts (Greene, Spence, by acclaim).

 

Knight left, proxy to Spence.

 

A PROPOSAL TO INCREASE CAP (McGehearty): McGehearty noted that the Experience-to-CAP ratio has been out of proportion, now that EP awards have gone up for PCing. The incentive to NPCs needs to be addressed. It is particularly a problem for PCs of sixth level or higher, who are falling behind Chapter officers and Game Writers in treasure levels, even when they NPC regularly. Greene notes that Loremasters in their chapter have not been going through much extra effort to deserve an increase in CAP. McGehearty will write up something for a Loremaster’s Handbook, and suggests young Loremasters should be trained to coach and organize their teams. The Registry Handbook needs to be updated to reflect the new CAP changes, as will Game Experience Forms (“pink sheets”). The new CAP rates will go into effect on October 12th, 2017.

 

MOTION: To increase the base rate for NPC/Game Support/etc.
from 1,000/hour to 2,000/hour. The LM, SC, GW, and GP rates would all
also double.
LM: 10,000/game
SC: 4,000/sanctioned game hour
GW: 10,000/sanctioned game hour (but only when the game runs the first time)
GP: 5,000/hour on course on game day
(McGehearty, Spence, 6-1-0, Evenson nay).

 

FALL ELECTIONS: An Elections Chair will be needed for this fall. The terms for McGehearty, Gibson and Evenson are up at the end of this year. All three would like to run again. Chris Seals volunteered as Election Chair. New Tech Chair Armbruster will update the Elections@ifgs.org email address.

MOTION: To accept Chris Seals as Election Chair (McGehearty, Evenson, by acclaim).

 

NEXT MEETING: The next IFGS Board Meeting will be held on Tuesday, October 17th. Times for the meeting are 5 pm Pacific, 6 pm MST, 7 pm CST, and 8 pm EST. The meeting will be held on Skype at i_f_g_s or 720.259.1667. The meeting was adjourned at 9:51 pm EST.

 

      ******************************************************

      ******************************************************

 

CHAPTER LIAISONS

Dallas – Evenson

Denver/Boulder – Spence

Norman - Spence

Pacific Northwest – Jones

Northern Alabama - Gibson

 

Provisionals:

Greater Milwaukee - Greene

Southern California – Knight

Central Ohio - Spence

 

   ******************************************************

PROJECT LIST

 

Completed Tasks

Society-level electronic voting - Completed

Society Waiver Forms - Completed

Stoplight Policy – Completed

Milestone & Karma Awards - Completed

Business Cards – Available on Vistaprint

Updating Society Website to WordPress - Completed

 

In Process Tasks

Updating Governing Documents – In process with Society Task Force

Updated Committee Charters – In process with Society Task Force

 

On Hold

Character Creation System

Expand and Revise Wiki (Possibly incorporating online rules.) –

 

Not Started

Updating GW Handbook–

Streamlining the payment processes between Society and Chapters –

Treasury Tracking –

Shared Calendar on Website –

Creation of a Treasury Handbook –

Membership Tracking –

Link Exchanges –

Research for 8.0 Rules Set –

 

   ********************

Society Board Members

John Jones (TX) (2019) [Pres]

Sarah Gibson (TX) (2018) [VP]

Pat McGehearty (TX) (2018)

Brad Evenson (CO) (2018)

Olan Knight (TX) (2019)

Hugh Greene (AL) (2019)

David Spence (TX) (2019)

 

****

Fantasy Rules Committee (FRC)

David Spence (TX) (2019) [Chair]

Brad Evenson (CO) (2019)

Hugh Greene (TX) (2019)

Seth Bush (TX) (2018)

David Gibson (TX) (2018)

Joshua Harris (TX) (2019) ad hoc temporary

 

Society Sanctioning Committee (SSC)

John Jones (TX) (2018) [Chair]

Seth Bush (TX) (2019)

Olan Knight (TX) (2018)

Kaaren Davis (CO) (2019)

Melanie Greene (AL) (2019)

 

General Promotions Committee (SGP)

Sarah Gibson [Chair]

Jason Dziuk (2015)

open (2014)

open (2014)

 

Publications Committee

Members all informal appointments -

 

Elections Committee

Chris Seals

 

Registry Chair

Olan Knight (TX)

 

Tech Committee

Robert Armstrong (TX) [Chair]

Bethany Vann (OK)

Sarah Gibson (TX)

Open

 

Constitutional Review Task Force

Hugh Greene (AL) [Chair]

Brad Evenson

Ray Michel

 

 

Janice
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