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Meeting Notes 10-6-2016

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Joined: 22 October 2016
Location: Oklahoma City
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    Posted: 22 October 2016 at 9:43am

Tornado Alley IFGS

Meeting Minutes

October 6, 2016

  I.      Call to order

James Harmon called to order the regular meeting of the Tornado Alley IFGS at 7:30pm on October 6, 2016 on Skype.

  II.      Roll call

Catherine Lindner conducted a roll call. The following persons were present: James Harmon, Andrew Robbins, Jessica Yandell, Brandy Tibbs, and Stephen Sisseck joining in late.

  III.      Approval of minutes from last meeting

Catherine Lindner did not have the minutes from last meeting as this was the first meeting of the this chapter’s board.

  IV.      Open issues

a)      Announce Board Members:
With the addition of Catherine Lindner as Secretary and Jessica Yandell as Quartermaster, the Tornado Alley IFGS now has a full board.

b)      Name Change:
Required to change name in order to separate the new group from the stigma attached to the old group. The two proposed names were: The Central Oklahoma IFGS and Oklahoma City IFGS. Jessica Yandell agreed to Central Okahoma, where Andrew Robbins and Catherine Lindner agreed to Oklahoma City IFGS. Andrew Robbins suggests to separate name from East Central IFGS as much as possible.
James Harmon suggests the name of Tornado Alley IFGS, Seconded by Andrew Robbins. All currently online agreed to Tornado Alley IFGS.
Stephen Sisseck suggests (once online and briefed) having some kind of city or state in the name. Oklahoma Tornado Alley IFGS suggested if denied by National.
Six of Seven board members agree unanimously on Tornado Alley IFGS name change. Name change only to be brought up again if denied by National.   

c)      Bank Status:
Topic tabled till next meeting due to Treasurer not being present.
Stephen Sisseck joins Skype meeting at 8:00pm. James fills Stephen in on previous points.

d)     September Game Results:
“Test Run” could have gone better but could have been worse. Eight people present for game that was sanctioned by Dallas IFGS.
Game was not considered a ‘real’ game as James did not feel he had enough credibility to be covered by the IFGS rules and regulations. Weapons were majority personally owned and approved by James Harmon upon arrival at site. James Harmon was also Safety and Watchdog for the event. The event did not have the IFGS rules book for James to hand out XP points.
Stephen Sisseck informs James Harmon that the script sanctioned by Dallas should have had the XP information in it for it to be approved. James Harmon allows that the script did not have the information and he was unaware it should have been there. Stephen Sisseck points out that money needed to be collected and have a sanctioned game, also suggests James Harmon needs to talk to the Dallas member who sanctioned the game to inform them of the new chapter’s innocence.
Stephen suggests to get ahold of National and get a case of Rule books, after a decisive affirmation has occurred on the Bank account by the Treasurer. He also claims that Dane should have any of the remaining East Central IFGS books and that the group needs to relocate the missing books. The suggestion to have four members have books with them and be consistently present at the IFGS games was also made.
However, the game was bare bones but James Harmon tried to expose the new members to as much IFGS materials as he could. The game ran twice through with 2 players each fighting a randomized series of NPC characters along a course. Each round sustained a minimum of 15 minute long sessions.
The suggestion from Stephen Sisseck to move the games from Sundays to Saturdays was made. James Harmon recalled another LARP group obtaining the area every Saturday, at which Stephen requested James speak to the other group about obtaining the area for the particular Saturdays of which events would occur.     

e)      Izumicon Plans (Approved):
Tornado Alley IFGS is approved for the 2017 Izumicon Convention in Oklahoma City during the weekend of January 4th. The $1 donation to help aid in weapons repair will require signage in order to be approved by the Izumicon staff. Catherine Lindner will be working with James Harmon on creating a handmade sign for the event. Plan for the event is to set up two different areas. Area one will have different lock picking games where the customer could obtain any candy or treasure found inside once opened. Area two would be a roleplay attempt to steal from a NPC inside a cave-like area. Plans to have an informational table have also been suggested.
Stephen recommends that any member of both the IFGS and Tripoint groups attending the convention as vendors stay at their respective vendor locations the entire weekend; maintaining a separation between the IFGS group and the Tripoint Sparring group. He also suggested speaking with David of the Dallas IFGS about how to run conventions while staying in the rules and regulations as well as whether Izumicon’s insurance or IFGS insurance would be primary during the convention.

f)       Other Old Business:
Remainder of East Central IFGS items on old Quartermaster’s property needs to be collected. Stephen was called about the remainder of the East Central IFFGS stuff: giant foam, fabric, four tables, two canvas bags of fabric, and mannequin parts. The items need to be collected as the current holder needs the space cleared. Jessica Yandell has a truck and the ability to meet with Stephen Sisseck to obtain the items after her shift at work on Sunday, October 9,2016. Stephen will send James Harmon his address and contact information to hand on to Jessica Yandell in order to keep personal information safe.

  V.      New business

a)      Equipment:
Jessica Yandell is working on repairing what we did have and building new equipment. She was able to fix the lock picking box and a few of the weapons so far. Stephen Sisseck informed her that the green camping foam did not stand up to IFGS requirements, however, the white foam was good. The Big white foam can only be used as shields. Any open-cell foam is to be used for shields, where the closed-cell foam can be used for anything else the group requires. It was suggested the group obtains more Spare; not the Kite Spare Dane had used, but Spare like the Dallas IFGS group uses. Dane was also assumed to have blanks for the shields, but they will need handles. Shephen Sisseck could not remember at the time if the weapons are required to be covered in a material, however, the suggestion to hold a group weapons build was made with the intent to bring the new and old members together.

b)      October Game Plans
James Harmon intends to run the September Game again with changes. He plans on changing it enough that it would seem like a new game but still give the game a second chance to run through. Andrew Robbins suggests making the walking distance shorter for those with walking disabilities. Stephen Sissick reminded James Harmon to have any changes be sanctioned again. James Harmon plans on holding the game on the weekend of the 22nd and 23rd. Stephen Sisseck requested to have tavern games, Bar games, or build parties instead. Jessica Yandell informed the board that she owns a section of land she would be willing to let the group use when needed.

c)      Medieval Fair
The Medieval Fair Sign up date is December 1, 2016 with a 20% commission, $15 Application Fee, and a $50 Electrical Fee if we require it. The group needs to getsigned up as soon as possible in order to secure their spot in the Fair again this year.

d)     Other Business:
Stephen Sisseck reminds the board that waiver forms are needed for the new chapter. The board is to go to to IFGS online and print the forms. Waivers are required to be filled out every year. Every individual gets 2 IFGS events free before having to pay the IFGS membership dues. Membership dues are $10 for adults and $5 for children or anyone under 18 years of age. A guardian must sign the waiver, however, a friend over 18 years of age may sign if we call the parent and get approval for the child to play. Verbal consent in addition to an 18 year old/er signature is enough for consent according to insurance to still be covered. Get with the Dallas IFGS to obtain the IFGS Registration Forms.

  VI.      Adjournment

James Harmon adjourned the meeting at 9:15pm. Andrew Robbins Second the adjournment.

Minutes submitted by:  Catherine Lindner

Minutes approved by:  Andrew Robbins

Edited by Master Cye - 22 October 2016 at 9:46am
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