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Society General Promotions Positions

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Magness View Drop Down
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Post Options Post Options   Quote Magness Quote  Post ReplyReply Direct Link To This Post Topic: Society General Promotions Positions
    Posted: 04 September 2013 at 1:07pm
The Society General Promotions Committee, SGP, has three open positions.  Below is the SGP charter.  If you are interested, please contact sgp@ifgs.org.



SOCIETY GENERAL PROMOTIONS (SGP) COMMITTEE CHARTER

PURPOSE: To provide the IFGS and its Society Board with a committee whose members are focused on activities directed towards the advancement of Membership and the establishment and maintenance of good public relations for the Society. The committee will seek out opportunities to publicly promote the IFGS and foster good relationships focused on the growth of Society using personal skills and available media. The committee will prepare policy proposals (for review and approval by the Society Board) to address the positive presence of Society in the public eye and across the membership.

QUALIFICATIONS: To be a member of the SGP Committee you must be an IFGS member in good standing. It is preferred but not necessary that committee members have some exposure to promotions, advertising, broadcasting and/or human resources. You must also be appointed by the Society Board.

TERM OF OFFICE: The SGP Committee will have, at a minimum, three members, but may increase their members as it requires to fulfill the duties of its subcommittees. At times when there is an even number of members on the committee, the SGP Chair has the tie breaking vote. Members may be increased or decreased at the discretion of the Society Board, or at the request of the SGP to the Society Board.

Each member of the SGP Committee will serve a two year term. Each year the Society Board will review the available seats on the committee and determine the need for appointment or re-appointment to the committee, based on the committee's recommendations. The seats will become available on a 2/1 per year basis. The Society Board may remove any member of the committee prior to their review if they deem it necessary.

SUBCOMMITTEES: Because this committee covers a broad range of society needs, the SGP Committee shall maintain subcommittees to address specific areas of promotions.  These currently are but not limited to; Advertising, Community Relations/Press, and Expansion.  (see Subcommittee Guidelines and Subcommittee Exceptions/Limitations for more information)

Advertising: The Advertising Subcommittee is responsible for creating, distributing and managing paid professional advertising both from the IFGS and to us from 3rd parties.  Members of this committee will place paid ads on behalf of the IFGS and solicit appropriate 3rd parties to advertise with the IFGS.  Advertisements to the IFGS from 3rd party groups or businesses must be relative to live action role playing.  At no time shall any member of the SGP Committee give out personal information for the purpose of advertising to any 3rd party without the expressed consent to do so from the member.

Community Relations & Press: The Community Relations & Press Subcommittee is responsible for planning and/or attending events, clubs, conventions, etc that will enhance our image and promote the IFGS. They will function as official IFGS press representatives as needed. When the equipment, time and skill sets are available to members of this subcommittee they create media promotions. They may use any multi-media form as long as it is professional and positively represents the IFGS.

Expansion: The Expansion Subcommittee is primarily responsible for supporting the needs and success of provisional chapters. It supplies games, document ation, information and a direct line of communication at the society level.  The secondary function of this subcommittee will be to assist any chapter at need, particularly at risk chapters. Expansion will check in with chapters that may be at risk for disbanding and offer support and assistance. Chapters may express in confidence concerns, issues and ideas with this subcommittee. It may represent any chapter at the request of the local board to the Society Board, acting as a mediator if they so desire. This subcommittee is an advocate, mentor and representative for all chapters. Itâ?Ts the responsibility of the Expansion Subcommittee to recognize chapter trends, common lines of thought, repeated concerns and inform the Society Board. The third function of this committee is to work with the society clerk to properly advertise open society positions, through all available resources. It will actively seek out qualified members with personal contact through email and/or phone calls to assist society fill vacant positions.

SUBCOMMITTEE GUIDELINES: The SGP Committee may form additional subcommittees, combine or disband subcommittees with the approval of the Society Board. At all times, the SGP Committee must remember its core purpose stated above in the first paragraph prior to making any changes to the structure of the SGP Committee The current structure is designed to organize and compartmentalize each area of promotions so that each subcommittee has a particular skill set with clearly stated tasks.

There may be overlap between subcommittee members and needs.  Subcommittees are encouraged to work together when needed to accomplish the greater purpose of the SGP Committee but may work independently and report to the SGP Committee Chair.

It is recommended that each subcommittee be filled with three members each, hopefully not all overlapping from the other subcommittees, but with unique members. While this is ideal, it is not required.  A subcommittee may be a single person if no one else is able to volunteer for that subcommittee.

Each subcommittee appoints a head for point of contact and leadership on that subcommittee. Subcommittee heads report to the SGP Committee chair. The SGP Committee chair reports to the Society Board.  However, any subcommittee head may report on their subcommittee at Society Board meetings at the discretion of the chair. The SGP Committee chair may head a subcommittee and may represent any subcommittee at Society Board meetings since all subcommittees fall under the care of the SGP Committee.

SUBCOMMITTEE EXCEPTIONS/LIMITATIONS: Due to the specialized skill sets required, time, equipment and financial requirements of Advertising and Press (advertising costs, media storage purchases, rentals, convention costs, etc), these are considered optional functions to the SGP Committee when the required equipment is not available, time constraints and/or required skill sets in the form of volunteers on the committee or not available or Society is unable to financial support the needs of the subcommittee.

When faced with volunteer shortages or other obstacles, priority of the subcommittees should fall in this order; Expansion, Community Relations, Press, Advertising. While not a hard rule, it is a guide. In a volunteer shortage, if current volunteers are without the skills or time required to put priority on any one subcommittee in need, then the subcommittee can not function until volunteers join the committee

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Cedric View Drop Down
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Post Options Post Options   Quote Cedric Quote  Post ReplyReply Direct Link To This Post Posted: 04 September 2013 at 1:16pm
Thumbs up!
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Magness View Drop Down
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Post Options Post Options   Quote Magness Quote  Post ReplyReply Direct Link To This Post Posted: 04 September 2013 at 4:40pm
We have our first volunteer!  Welcome aboard Mike.  :)
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Cedric View Drop Down
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Post Options Post Options   Quote Cedric Quote  Post ReplyReply Direct Link To This Post Posted: 05 September 2013 at 6:22am
Oh that was NOT a volunteer. :)
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Magness View Drop Down
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Post Options Post Options   Quote Magness Quote  Post ReplyReply Direct Link To This Post Posted: 05 September 2013 at 6:31am
Too late...  :)
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